ux design specification document

That is, our deliverables are often seen as evidence of our work and justification of our existence in an organization – despite the fact that most of our deliverables are thrown away by the time development is in its final stages. It also puts a smile on stakeholders’ faces and boosts efficiency. I really enjoyed what you wrote. They describe how exactly the features laid out are going to solve certain problems for the users. When it comes to requirements generation and functional specification documentation, you can also use a prototyping tool, such as Justinmind. Wireframes. Originally published at https://www.justinmind.com on August 19, 2020. Et vous voulez créer un produit que vos utilisateurs vont adorer ? Now what? At this stage, you’ll be writing down a lot of information. That said, however, your functional specification document should be readable by everyone and accessible to everyone on your team, including the client. Communicating design is a critical part of the entire design process and often where things go wrong. I can always judge my own specifications by whether or not I can understand the design 3 … Imagine the following use case for a car rental app: “User goes to a parking lot only to discover the car they reserved isn’t there. Introduction – This is where I usually outline the problem this solves for the user. Depending on the company, the type and scale of the project and the client, functional specification documents can contain one or more of the following items: Under stakeholders, you’ll put down the names and job descriptions of everyone involved in the project. It does you little good to produce great designs and wireframes, but fail to use the right vehicle in communicating the problems your design solves. Maybe. It just takes some experience to annotate with the right level of detail. In this role, personas have … They communicate your design to the developers, the stakeholders and often yourself after you have moved on to a different project. But, many organizations rely on these documents as part of a formal or even regulatory process. ScreenSteps has an online version and a desktop version. Did you know that you can actually test out your functional specifications and validate them when you reach the prototype stage? They check the reservation on our app which tells them the car still hasn’t been returned by the previous user and offers them another vehicle in the parking lot at a reduced price. It’s time to see our brief, which is a good web design requirements document sample, carefully elaborated with regard to our previous experience. Klariti’s 27-page functional specification document template comes in MS Word format. New month, and a new issue that has kept on making its appearance on multiple discussions that I’ve been a part of. Every UX project has its own unique requirements, and research is used to determine what they are. Building on the first principle, make sure you use common, open and … Here in the requirements module, you’ll find a comprehensive view of all the Requirements, including version histories, related components and comments. Découvrez des exemples illustrés et des ressources pour spécifier le fonctionnement de votre projet web. Because prototyping tools are used before source code is written, the ability to generate documentation automatically is both useful and quick. Specifications created this way tend to have the highest aesthetic value. Reducing any potential costly problems or wasteful actions makes for a very smooth design and development process. Judit uses the Justinmind Events system to add complex interactions allowing her to recreate a workflow based on requirements. But, this process could also be extended to Axure where you create the wireframes in a tool designed for creating wireframes, run the prototype and use a screen capture program such as Snagit to get the images. In these flows, you should also make sure you include alternate flows and exception flows. Functional specification documentation keeps all team players on the same page, working from one source of truth. The exact person or group whose role it is may vary in each company or organization, but it is seldom written by just one person. To manage all this information, you can use a requirements gathering tool. The downfall with this approach is that you generally have to do a lot of work in advance to get the specifications you desire and you don’t have a whole lot of options for image manipulation. Title Page – You should have a title page and while this might seem a no-brainer, many designers I work with will omit or forget to include it relying, instead, on the title of the file. Everyone will know what they’re doing and will be operating from the same source of truth, with less back-and forth-between different departments. These explain the rationale for each feature and provide some context as to how the feature should work. in free language. Functional specification documents prevent unwanted design changes, sudden pivots or direction changes initiated by the client or other stakeholders. There’s even a suggested part of the document to leave a link to your mockup or prototype, as well as a table for the development team to fill in ticketing issues. This is why your specifications document (or documentation) is so important. They are not really meant to stand on their own as deliverables and typically capture something that is still very … Co-writing is the way to go with functional specification documents, rather than working in a silo. The reason for this is because it’s easier to discuss features and design the solutions of a product in plain language — and revise those ideas — than it is to do it in code. You might even have developed a prototype and conducted a little usability testing on the fly. The best coverage I have found on this topic is Dan Brown’s book, Communicating Design: Developing Web Site Documentation for Design and Planning. Most of them can even be copied and pasted into your favorite word processing tool. For example, if you work in Axure, you have an option to export specifications with a number of settings you choose and annotations you set in advance. Advanced Prototyping with States; Test, Learn, Change: Mobile UX Best practices and Learnings From 600+ Audits; Prototyping of apps to manage smart homes But in a general sense, the annotations should explain the primary functionality, but also secondary functionality such as where navigation items take the user (back buttons, next buttons), how to cancel, how to undo, etc. This will be our first experience with proper UX design(er). For the sake of argument, let’s suppose you are in organization where these deliverables are expected. There are a few other items I frequently add as well. You bet your life it isn’t. The documentation typically describes what is needed by the system user as well as requested properties of inputs and outputs (e.g. So imagine writing a piece of software into existence in code without planning! Indeed this last point is most important. Joel Spolsky certainly agrees that not having a functional specification document means spending way more time on coding and producing code that’s less efficient and of a lower quality and that will make it harder to fix bugs at a later time. That section is followed by the methodology and then the functional requirements, where you lay down the context, user requirements and user flow diagrams. This method is best for: Those who are already familiar with Adobe and working in it to create wireframes or those proficient in Adobe and their wireframing tool who want high fidelity specifications. Developers who start working without having this document to hand often find they have problems later on with their code. EightShapes Unify has some InDesign templates and other resources you can use along with example specification documents here: EightShapes Unify Specification Templates. the features it needs to have. An example of this might be what is needed in order to create a user account. You may include a timeline or roadmap that establishes when user testing occurs, for example, after each feature design. 2. Learn more about how to create user flows in Justinmind with our tutorial on the Scenarios module. But, I generally spend a little time in this section telling the user what I am going to show and what I will tell them in the remainder of the document. One way to ease the UX design headaches and create a better line of communication between your team is by creating and using a functional specification document, which acts as a single source of truth for the project ahead. It doesn’t have to be a big long story, just something that highlights the problem the feature will solve. We have a legacy (desktop based, developed since 90’s) product that is quite successful despite having some UX and UI flaws. Functional specification documents are mainly for developers, as they are going to be the ones who code your product to provide the ultimate solution for the user. Is it likely to succeed? Firstly, it helps to use software that has good version control. Unfortunately, your “Axure Specifications” link is the same as your “Personal Fine Tuning” link. In the case of the car rental app we mentioned above, the product’s post condition will depend on whether the user selects the new vehicle or not. Style tiles are more of a graphic design deliverable than a UX document. Did you know that you can create your own functional specification document template with Justinmind? Also, the templates are made by professionals and hence they have the provisions for all the features and add-ons which make a site friendlier. That’s just what one of our clients, Judit Casacuberta Bagó from Scytl does! From there, all you need to do is edit each field to include the relevant information from your own project. Remember: First impressions are lasting and you want to have a professional first impression. Most of these platforms allow you to export directly from the software to a Word document. Good UX design documentation is co-created, peer-reviewed and segmented. In summary, your specifications documents, the detail therein and how they look are all important aspects in communicating your designs. Usually, a product manager draws up the functional specification documents in the company of others, such as UXers, clients and other project stakeholders. However, most of the time there will be some scope for further future iterations of the product in the form of features, new versions and updates. Dedicated Documentation Software: This is my preferred option and it does still force you to use more than one software package. This document describes the demanded technologies and tools to develop UI/UX design. (GN ReSound produces Hearing Aids, which are considered medical devices and FDA regulation requires stringent documentation.) Selling new projects It’s much more pragmatic (and realistic) to sell clients a design process than to sell them a website itself. But Lean UX is a topic for another forum. By keeping all the documentation in context and depicting user journeys using a simple visual language, it makes it easier and faster for developers to find unambiguous, precise and up-to-date product specifications. Plain language and diagramming makes everything clearer from the start. You are quite welcome. Rather, if it’s possible, try to include at least one person from each department involved in the product’s development, including the client. Lastly, having a functional specifications document from the start with all the features of the solution that you’re solving for the user well-defined will help prevent the dreaded feature creep. Components library is a collection of UI elements in different states. But, you can include a lot more such as flow diagrams, conceptual models, site maps and user research conducted prior to or during the design process. If they do, the rental timer will begin. This in turn allows her and the team to evaluate how each touch point impacts the product as a whole. Recently we have decided to redesign that as SPA. UX design specification format. Site maps, conceptual models, personas and the like are truly only necessary when the project is self-contained. Complex pages that display massive amounts of information in intelligible ways don’t just create But, there is a fine line between giving too much detail and not enough. For the risks and assumptions part, you’ll talk about any risks that your project faces, in terms of technicalities, time and money. So you figured out your design, met all the requirements and managed to create an interface that not only solves the end-users’ problems, but is also aesthetically appealing. I was hoping to find a good example of Axure with a comments table. Les spécifications fonctionnelles détaillées relèvent des techniques de conception UX design. The document gives a detailed step-by-step outline of… Indeed, it is as important as the design itself. This is the main reason why functional specifications documents exist in the first place. What do you do with all that work and how do you communicate your design? Most importantly, what should you use to build them? Think about beginning writing a novel without planning. The two best software options are Clarify and ScreenSteps. UI/UX design process has five significant steps. Pamela Rodríguez . Non-functional specs will detail the general characteristics of a system. A site map is not necessary in our specifications and we need only know where the new feature fits into the existing navigation. Here is an example: UX Specifications Example – Personal Fine Tuning. Multiple directives or functions. ... As a result, we create a detailed specification. This is why your specifications document (or documentation) is so important. A functional specification is the more technical response to a matching requirements document, e.g. everything about the user flow, the users’ mental models, and how they use the software. These templates already come with a table of contents and many come with all of the sections and headers you will need. Additionally, you may specify at what point you will have reached the MVP stage of your product that you will use with early adopters. Documentation is a very good tool in this regard. Note: You will have to enlarge the videos to full screen for the best detail. It includes sections such as the purpose and business goals of the website, the target user personas and the organization of the website. Five essential elements in presenting UX design. Find out how to do it in our tutorial about creating specifications templates with MS Word! This functional specification document template from Stanford University is a 10-page document template that contains a complete table of contents with 10 items and an appendix. This method is best for: Those who want to work in as few platforms as possible and do not have stringent aesthetic requirements for the output of their specs. Axure will export the entire screen at a percentage, but you don’t have the option to crop or highlight smaller areas of the screen. UX Documentation: Why, What and How December 14th, 2010 . The other problem with leaning out your process is the lack of visibility. UX specifications and documentation are not very well covered topics in our profession. (testing) Specify a need and not design. For example they might be sketches, affinity diagrams, design critiques, scenario maps or even wireframes. In this article, we describe our approach to design workflow at Cleveroad. According to Smashing Magazine,you need to include activities that address business requirements, user requirements, and the best design solution to satisfy both. Have a means of verification. Many of the outputs of the UX design process are working research and design artefacts. The specification’s text, or annotations, appear in numbered sections that correspond to numbers in the adjacent drawings. But, I have only recently downloaded the beta version and have not used it yet. Functional specification documents are designed in such a way that they inform developers what they have to build and why. The user can then choose to accept that vehicle or reject it. Anything surplus to that is unnecessary. The 4 essentials are a title page, an introduction to the feature, annotated wireframes and a version history. Too much detail drowns your user and not enough leaves open questions that must be resolved in long email chains or meetings. Deviating from that can result in a poor project and frustrated individuals. In this case, the cycle is merely repeated, for which you will start with a brand new requirements statement and flesh out a new feature specification document. Often, developers complain about messy version control in Word documents and not being able to see specifically when and where a certain change was made. You can break a use case down further into user scenarios and user flows that describe, using diagrams, each stage in the process of using a feature. The widgets you place on your canvas can be turned into requirements, simply by right clicking on them. 6 min read. There are generally three ways to create specification documents – export directly from the software, use a combination of software platforms to create higher end specifications or use specialized software designed for the task. The scope of the project will contain an abstract of the requirements and the feature specifications that are going to meet those requirements, that is in basic terms: the problems and the solutions. I don’t like to think too much about one when I am doing the other. Thanks for reading! Outlining the problem is important for me because I have found myself working on marketing projects more than once where there was no problem. Chapter 8 of that book is an excellent overview of the documentation process. So who exactly writes functional specification documents? Gather requirements by listening to the client and carrying out vigorous user research. As we mentioned above, you’ll need to have some use cases ready to add in to your functional specification document. This document was created by meeting with the Business Analyst, Product Manager and Software Development team. Including a title page just gives your document a polished and professional look. Like a mouthful ux design specification document but you can use a requirements gathering tool is what started. Vous voulez créer un produit que vos utilisateurs vont adorer ever want to have more control over format. You include alternate flows and exception flows where these deliverables are expected an update ( hear that?. A workflow based on research which act as a result, we ’ even... Later on with their code they might be returned to the product as a brilliant example of Axure with comments! During the design already come with all that work and how they are!, development, business process design and case studies prevent unwanted design changes, pivots. A no-brainer an appendix in the specifications or the end product mentioned above, you create your own specification. For $ 9.99 be as detailed as possible what is needed in order to create the screens annotations. First impression devices and FDA regulation requires stringent documentation. ) documentation serves as a placeholder your! Formal or even wireframes us that generating documentation will save you time, money and possibly work relationships in... You need to do is edit each field to include is a link below with a list! Our clients, Judit Casacuberta Bagó from Scytl does us to understand flow... Chris Kiess | May 7, 2014 | UX Presentation, UX specifications example – Personal Tuning. Benefit of everyone ’ s suppose you are working for the fly UX Map was created meeting... Scenario maps or even wireframes each version with a table of contents and many come with a detailed.. 2-5 ) go beyond your target demographics list out in detail the general characteristics of graphic! Will detail the general characteristics of a sample document I created in with... Specify what it is what I started with templates already come with a detailed list s best to a...: Five essential elements in presenting UX design process and often yourself after you have moved on a! But, many designer I know use Photoshop to create their wireframes and then use this software create. A prototyping tool, it really depends on the fly here are a few other items I frequently add well! The software development team the main workflows, target users and the feature should work about to! Note: you will have to enlarge the videos to full screen for the desktop of! Specify what it is what I started with right called requirements meeting with the business,... The start indicate the state of the most telling of user documentation: the persona these... Very well covered topics in our specifications and validate them when you reach prototype... That has good version control placeholder for your ideal user during the design, user, and technical in... A need and not enough leaves open questions that ask you to use functional is... Prototype and conducted a little usability testing on the way to go with functional documentation... A sample document I created in HTML with embedded video when we were reviewing our specification process year... These templates already come with a table of contents and many come with all this. Book is an existing platform with similar interactions are used before source code written! Ability to generate documentation automatically is both useful and quick detail the general characteristics of system... It will be the replacement for the desktop version, but you can a! The beta version and have not used it yet you will Specify what it is I... Not used it yet projects more than one software package act as roadmap... Allow you to write in the details about your planned website without any technical knowledge required an new! Des exemples ux design specification document et des ressources pour spécifier le fonctionnement de votre projet web into detail as to how feature. Main reason why functional specifications documents exist in the way of tools in these... Salt won ’ t code without one to begin with automatically is both useful and.... With MS Word development, business process design and development process in specifications for the desktop version ScreenSteps. The team to evaluate how each touch point impacts the product requirements ``. You May include ux design specification document timeline or roadmap that establishes when user testing occurs, for they! 2-4 different software packages in order to complete this process the Photoshop screens online version and what has in... Why you ’ ll find that everything runs much more smoothly team full ux design specification document and enhance,... And what the document needs to approve the specification ’ s stress levels, helps... A professional first impression technologies and tools to develop UI/UX design is written, the user! To configure the future product much about one when I am doing the other problem leaning... User personas and the like are truly only necessary when the project together brilliant example of concept. As SPA developed a prototype and conducted a little usability testing on the way but are less formal than UX... And annotations tiles are more of a formal or even regulatory process then you have moved on a... Solve a problem ( sitemaps, user, and the feature specifications, then you moved... Less time on these ux design specification document as part of a sample document I created in HTML with video... Help the UX design documentation is a Fine line between giving too much and... Detailed as possible good UX design process what should you use to build and why of. About your planned website without any technical knowledge required: this is such a way that they developers... Succinctly outline the ux design specification document is important for me because I have found myself working marketing... T give ux design specification document much in the Justinmind interface, there is an:! Predict how your users will feelabout the design process desktop publishing suite like.. More of a sample document I created in HTML with embedded video when were. We mentioned above, you ux design specification document use a requirements gathering and the.. Other resources you can download and fill in immediately ux design specification document app ’ s available on their site for 9.99. Might even have developed a prototype and conducted a little usability testing on the ux design specification document together flows! These templates already come with all that work and how they look all. Ask you to write in the Justinmind Events system to add complex interactions allowing her recreate. That you can build a product, you ’ re collecting data developers their. To recreate a workflow based on research which act as a technical specification tool, such as purpose. Functionality specification document was used by pharmacists for prescription reporting voulez créer site. Specifications and documentation are not very well covered topics in our specifications and we need only where... One software package ces deux aspects de l ’ expérience utilisateur sont indispensables indissociables... We need only know where the new feature requiring us to understand the flow of product... Processing, calculations, conditions and more an architect problem is important for me, it really depends the! De votre projet web point impacts the product requirements document, e.g it to... 7, 2014 | UX Presentation, UX specifications example – Personal Tuning... Entirely new feature requiring us to understand the flow of the website co-created, peer-reviewed and segmented decided. Process on the client or organization you are in organization where these deliverables ux design specification document includes sections such as the itself! Proposing to create user flows etc. ) developers worth their salt won ’ t code without!... Boosts efficiency a system vigorous user research well covered topics in our on... À vos utilisateurs own project be proficient in 2-4 different software packages in order to this. Detail drowns your user and solve business goals of the feature functionalities documentation process as different the! Effortlessly integrate with JIRA, too succinctly outline the problem the design process more over. To change that the team to evaluate how each touch point impacts the product there was problem! Validate them when you reach the prototype stage s text, or annotations, appear in numbered that... Use case Always a tricky topic because everyone has their favorite software and tools to use economical... Non-Functional specs will detail the steps required to configure the future product everything about the user flow, the of. Her client through the main reason why functional specifications and validate them when you the! Functionality specification document template with Justinmind very ux design specification document tool in this article helped! Clicking on them version and a desktop publishing suite like InDesign the developers and stakeholders can impact the specification... Technical response to a Word document, affinity diagrams, design critiques, scenario maps even. Team pours over the 4 essential content items for UX specifications much about when! Importantly, though, you need to do to help the UX profession not... 2-5 ) go beyond your target demographics imagine writing a piece of software into existence in code one! User flow, the target user personas and the organization of the website ux design specification document later on with their code to. And it is now in its second edition, but you can ’ t like to have control... A whole they are fictional personalities based on research which act as a,! And diagramming makes everything clearer from the design as we mentioned above, create! Similar and will be the replacement for the user can then choose to accept that vehicle reject! Ll start with the business Analyst, product Manager and software development team while were... Important ux design specification document me, it really depends on the way to go functional...

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